With your website created, it's time
Posted: Wed Dec 18, 2024 6:21 am
to take full advantage of your hosting service's potential and create an email account.
In case you are wondering why you should create a specific email with your page name if you already have a free one, I can assure you that doing so has many benefits not only for the way you manage your email, but for your company's image.
Let's see how to create an email account in a few simple steps from the control panel of your hosting service, taking into account these tips:
Decide on an email account name – Really? Thinking about my email name is a complete step? Yes, as surprising as this may be, you should try to think with an open mind about some structural issues within your company.
If you do expand in a big way and your staff grows, each of them will need to have their own email account, and this is where some minor issues can arise: employees with the same first name or combinations of first and last names that can be long or confusing to read can be a problem.
Decide what format you will assign to your email accounts to avoid having to migrate maldives business email list them in the future and wasting valuable time and emails. A few minutes of planning can go a long way in the long run.
Create a strong password and keep this information safe : It is worth noting that your company can be the target of cyber attacks by hackers. Make sure to establish clear rules so that your employees can assign their own passwords with a strong level of security, and reduce the risk of losing information or access to their email.
To ensure everything is secure, set a mandatory password reset period every 6 months to reduce risks and keep you safe on a recurring basis.
Assign capacity to the inbox : Let's face it, there is always some department that requires some kind of special attention with its email. Whether it is a manager who needs to have copies of their team's emails, the marketing department that needs to send and receive larger files, or perhaps customer service that will be receiving a huge amount of messages daily.
You can assign the inbox capacity of each account depending on the needs of your employees, and you can easily expand it if necessary.
Set up your email client on your computer – With everything set up on your website server, it’s time to move on to your computer, where you can use one of the popular email clients to check your email quickly and easily. There are a few alternatives you can access to check your email on the server itself, called webmails; however, most of their interfaces are a bit clunky and don’t offer a pleasant user experience.
We want speed and efficiency.
For both Mac and the ever-reliable PC, there are popular email client options like Outlook, Mail, Thunderbird, or Opera (to name a few).
Some are more complex than others, but in addition to being able to check your email directly on your computer without opening your browser, they will offer you the possibility of searching, filtering, organizing and configuring messages much more easily.
If you have a lot of appointments to schedule, you can sync your calendar, send reminders to clients or add new members to keep everything in sync.
Once you have the program of your choice installed, all you need to do is download the client configuration from the same section where you created the account on the server and open the file. In a matter of a couple of minutes you will be ready to send emails.
Sync your email on your smartphone with an email app : being able to connect your account to your phone is a great advantage that you should take advantage of right away. As with email clients for PC or Mac, there are some options installed by default to be able to check your email, both for the iOS and Android operating systems.
Try to check out different free and paid options that you can find directly in their respective electronic stores that will offer you more complex functions than those normally found in other apps.
With the application you chose installed on your phone, you will need to manually configure it to connect to your email and synchronize all your emails. The information to make this connection will be found on the same page where you downloaded the configuration file for your computer's email client in the previous step.
If you have any questions about this step, I recommend that you contact someone who has some technical knowledge in this part so that they can help you.
Being able to manage your email with an account with your own name and domain gives your company a totally professional image.
In many cases, this will be the first step in making contact with other businesses and potential clients, and you don't know if that opportunity will come up again soon.
In case you are wondering why you should create a specific email with your page name if you already have a free one, I can assure you that doing so has many benefits not only for the way you manage your email, but for your company's image.
Let's see how to create an email account in a few simple steps from the control panel of your hosting service, taking into account these tips:
Decide on an email account name – Really? Thinking about my email name is a complete step? Yes, as surprising as this may be, you should try to think with an open mind about some structural issues within your company.
If you do expand in a big way and your staff grows, each of them will need to have their own email account, and this is where some minor issues can arise: employees with the same first name or combinations of first and last names that can be long or confusing to read can be a problem.
Decide what format you will assign to your email accounts to avoid having to migrate maldives business email list them in the future and wasting valuable time and emails. A few minutes of planning can go a long way in the long run.
Create a strong password and keep this information safe : It is worth noting that your company can be the target of cyber attacks by hackers. Make sure to establish clear rules so that your employees can assign their own passwords with a strong level of security, and reduce the risk of losing information or access to their email.
To ensure everything is secure, set a mandatory password reset period every 6 months to reduce risks and keep you safe on a recurring basis.
Assign capacity to the inbox : Let's face it, there is always some department that requires some kind of special attention with its email. Whether it is a manager who needs to have copies of their team's emails, the marketing department that needs to send and receive larger files, or perhaps customer service that will be receiving a huge amount of messages daily.
You can assign the inbox capacity of each account depending on the needs of your employees, and you can easily expand it if necessary.
Set up your email client on your computer – With everything set up on your website server, it’s time to move on to your computer, where you can use one of the popular email clients to check your email quickly and easily. There are a few alternatives you can access to check your email on the server itself, called webmails; however, most of their interfaces are a bit clunky and don’t offer a pleasant user experience.
We want speed and efficiency.
For both Mac and the ever-reliable PC, there are popular email client options like Outlook, Mail, Thunderbird, or Opera (to name a few).
Some are more complex than others, but in addition to being able to check your email directly on your computer without opening your browser, they will offer you the possibility of searching, filtering, organizing and configuring messages much more easily.
If you have a lot of appointments to schedule, you can sync your calendar, send reminders to clients or add new members to keep everything in sync.
Once you have the program of your choice installed, all you need to do is download the client configuration from the same section where you created the account on the server and open the file. In a matter of a couple of minutes you will be ready to send emails.
Sync your email on your smartphone with an email app : being able to connect your account to your phone is a great advantage that you should take advantage of right away. As with email clients for PC or Mac, there are some options installed by default to be able to check your email, both for the iOS and Android operating systems.
Try to check out different free and paid options that you can find directly in their respective electronic stores that will offer you more complex functions than those normally found in other apps.
With the application you chose installed on your phone, you will need to manually configure it to connect to your email and synchronize all your emails. The information to make this connection will be found on the same page where you downloaded the configuration file for your computer's email client in the previous step.
If you have any questions about this step, I recommend that you contact someone who has some technical knowledge in this part so that they can help you.
Being able to manage your email with an account with your own name and domain gives your company a totally professional image.
In many cases, this will be the first step in making contact with other businesses and potential clients, and you don't know if that opportunity will come up again soon.